Registration is now closed.

Plus 5% GST
Early Bird Rates
Until May 15, 2023
Standard Rates
May 16-July 6, 2023
Late Rates
July 7-27, 2023
WCI Member (Full Delegate)$1,200.00$1,350.00$1,475.00
Non-member (Full Delegate)$1,300.00$1,450.00$1,575.00
Student w/confirmed student card (Full Delegate)$350.00$600.00$700.00

Please note: All rates are in Canadian dollars 

Not sure if you are a WCI member - please confirm here

Student Registration

Students are required to provide proof of their student status in English (student ID, enrollment confirmation, a letter from their supervisor or similar). Student cards must show the expiry date. You can upload a PDF, Word document or PNG file during registration.

Welcome Reception

The Welcome Reception will take place on Sunday, July 23, 2023 from 1800 to 2100. Tickets are included with conference registration.

You may purchase guest ticket(s) to the Welcome Reception for $55.00 per person.

Conference Dinner

The Conference Dinner will take place on Wednesday, July 26, 2023 from 1710 to 2200. Tickets are included with conference registration.

You may purchase guest ticket(s) to the Conference Dinner for $75.00 per person.

Technical Tour

The complimentary technical tour at the Saskatchewan Cyclotron Facility, Canadian Light Source, and Allard-Roozen Imaging Suite will take place on Thursday, July 27, 2023 from 1330 to 1630

For a full description of the technical tour, please refer to the tour page here.

Please note: In order to attend the tour, the facility will need to do a pre-screening three weeks prior to the conference, if you are not willing to share your contact details, then you may not be able to attend the Technical Tour. 

Payment Information

Credit Card Payments Online

Registration paid with credit card is the preferred method and results in an instant confirmation of attendance. Accepted credit cards are MasterCard and Visa. All transactions by credit card will appear on your statement as a payment to Venue West Conference Services.

Bank Transfer or E-Transfer

Banking details are provided on the Invoice which is attached to the confirmation email. If you have a Canadian bank account and would like to send an e-transfer, please send it to

Important Notes

    • Please include your name, “ICI 2023” and invoice number on your bank transfer.  
    • Currency exchange charges or bank collection fees are the responsibility of the registrant.  
    • Invoices are payable within 30 days after receipt, or before the first day of the conference if the registration date is less than 30 days prior to the start of the conference.
    • Copy of the bank transfer payment needs to be emailed to

          Cancellation Policy

          Registration cancellations must be received by emailing by March 15, 2023.  

          All fees paid will be refunded, less a CAD $50.00 administrative fee, when cancelled by March 15, 2023. 

          Cancellations received from March 16 – May 18, 2023, will receive 50% of their fees refunded.  

          Cancellations received after May 19, 2023, will not be refunded; however, transfer of your registration to another person is acceptable by emailing

          A CAD $35.00 administrative fee will be charged for every name change to an existing Conference registration.

          Delegates applying for visas, must do so by early February, 2023.  Should applicants not get approved, a claim a full refund can be submitted if they provide the Official Visa Letter of Refusal and proof of application date (early Feb), no later than the start of the conference, July 23, 2023 by emailing

          In the unlikely event that the Conference is cancelled, travel and accommodation costs will not be refunded. Registration fees will be refunded less a CAD $50.00 administrative fee.


          Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Congress and book your travel, you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Conference, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Canada, failure to utilize tours or pre booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Venue West cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.


          c/o Venue West Conference Services
          #449-1231 Pacific Boulevard
          Vancouver, BC V6Z 0E2, Canada

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          Disclaimer: The information contained in this website is for general information purposes only. The information is provided by Venue West Conference Services and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk. In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website. Through this website you are able to link to other websites which are not under the control of Venue West Conference Services. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them. Every effort is made to keep the website up and running smoothly. However, Venue West Conference Services takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.